1.1 Hirehoot Ltd. ("Hirehoot", "we", "our", or "us") operates an AI-powered anonymised recruitment messaging platform accessible at www.hirehoot.net (the "Service"). This Agreement sets out the terms and conditions for your use of the Service as a hiring employer.

1.2 You must read and accept these terms prior to using the Service. If you do not agree to these terms, you may not use the Service. If you are accepting on behalf of a company or legal entity, you represent and warrant that you have the authority to bind such entity to these terms. By proceeding with registration or use of the Service, you acknowledge that you have read, understood, and agreed to be bound by these terms of service in their entirety.

3.1 This Agreement shall commence on the Commencement Date and, subject to earlier termination in accordance with clause 11, shall continue monthly in the case of monthly subscription packages and twelve (12) months in the case of annual subscription packages. Thereafter, this Agreement shall automatically renew for additional terms of the same respective length unless and until:

3.2 Hirehoot gives you at least thirty (30) days' prior written notice of its intention to terminate before the end of the then-current term (after such period the Agreement shall terminate); or it is terminated by either party in accordance with clause 11.

3.3 Upon expiration of the term for either reason set out in clause 3.1 above, you will have access to the Service until the end of the then-current monthly or annual term (as applicable).

3.4 At any time during the Term of a monthly subscription package, you may upgrade to an annual subscription package which will take effect on the expiry of the then-current monthly term.

3.5 Hirehoot may terminate this Agreement immediately if you: a) Fail to pay any sum due within seven (7) days of notice; b) Infringe Hirehoot's intellectual property rights; c) Breach clause 7.2 (Intellectual Property Rights); d) Violate any applicable law.

3.6 Hirehoot may suspend your account without notice if: a) Payment is not received within 30 days of invoice; b) You are in material or persistent breach of this Agreement; c) Hirehoot reasonably suspects a material breach.

4.1 Hirehoot grants the Client a non-exclusive, non-transferable licence for the duration of this Agreement to access, use, and permit Authorised Users to access and use the Service, in accordance with and subject to the terms and conditions of the Agreement, for the Client's internal business purposes.

4.2 The Client may not sublicence the rights granted in clause 4.1 other than to allow Authorised Users to access and use the Service.

4.3 The Client may grant Authorised Users access to the Service provided that the Client:

4.4 The Client must treat any username and password used to access the Service or a User Account as Confidential Information, and must not disclose such information to any third party (other than to Authorised Users) and must take appropriate safeguards in accordance with good industry practice to prevent unauthorised access to the Service.

4.5 The Client must prevent any unauthorised access to, or use of, the Service, and must promptly notify Hirehoot in the event of any such unauthorised access or use. If the Client has any concerns about the login details for any User Account, or thinks any of them may have been misused, the Client shall notify Hirehoot at [email protected]. The Client must immediately notify Hirehoot if the Client becomes aware that the login details of any Authorised User are lost, stolen, or otherwise compromised.

4.6 The Client shall indemnify and defend Hirehoot, and its agents and contractors from and against any and all losses, damages, claims, liabilities or expenses (including reasonable lawyer's fees) arising out of a claim brought by an Authorised User or any other third party relating to the Client's use of the Service (except to the extent caused by Hirehoot's negligence).

4.7 When Authorised Users use the Service to view, send, store or receive information relating to candidates (including CVs and messages), Hirehoot may use such information for its internal use for the following purposes (without limitation): data analysis, quality control, and to refine the Service. Using information in this way helps Hirehoot to provide better search results and listings for hiring teams and candidates.

5.1 Hirehoot will use commercially reasonable endeavours make the Service available 24 hours a day, seven days a week with an uptime rate of 99%, except for:

5.2 Hirehoot will provide the Client with Hirehoot's standard customer support services from time to time during Business Hours. The Client shall provide all support reasonably required by Hirehoot to perform such support services, including providing reasonably detailed descriptions of issues and updates on the performance of the Service.

6.1 The Client:

6.2 Hirehoot may monitor the Client's and Authorised Users' use of the Service to ensure the quality of, and improve, the Service, and verify the Client's compliance with the Agreement.

6.3 The Service may contain links to, or call the servers of, third party websites, data or services that are not under Hirehoot's control, solely at the direction of and/or as a convenience to the Client ("Third Party Sites"). As such, Hirehoot is not responsible for, and makes no express or implied warranties with regard to, the information, content or other material, products, or services that are contained on or are accessible through, or the policies regarding use and privacy in respect of, Third Party Sites. Access to and use of Third Party Sites, including information, content, material, products, and services on such websites or available through such websites, is solely at the Client's risk.

6.4 Data Privacy and Security: You agree to comply with all applicable data protection laws and regulations. While Hirehoot implements industry-standard security measures, we do not guarantee absolute security. You are responsible for maintaining the confidentiality of your account credentials.

6.5 Non-Discrimination: You agree to comply with all applicable anti-discrimination laws and regulations in your hiring practices. Hirehoot reserves the right to remove job postings that violate these laws immediately.

7.1 Anonymity Feature: Hirehoot provides an anonymised recruitment platform. As an employer, you agree to respect and maintain the anonymity of candidates until mutually agreed otherwise through the platform's reveal process.

7.2 Prohibited Actions: You agree not to:

7.3 Breach of Anonymity: Any breach of the anonymity feature, including attempts to circumvent the platform's anonymity protections, may result in immediate termination of your account and potential legal action.

7.4 You are responsible for ensuring that all your Authorised Users understand and comply with these anonymity provisions.

7.5 You acknowledge that the anonymity feature is integral to Hirehoot's data protection measures. Any attempt to undermine this feature may constitute a breach of data protection laws.

7.6 You agree to treat all information about candidates, including any inadvertently revealed identifying information, as Confidential Information under the terms of this Agreement.

7.7 If you inadvertently discover the identity of a candidate outside the reveal process, you agree to report this to Hirehoot immediately and not use or disclose this information.

8.1 Intellectual Property Rights in the Service:

8.2 The Client will not, and shall procure that its Authorised Users shall not, when using the Service:

8.3 The Client grants Hirehoot a licence to access, download and use the Client Data for the purposes of providing the Services to the Client (including analysing the Client Data in accordance with the functionalities of the Service), developing, testing, improving and altering the functionality of the Services, and producing anonymised and aggregated statistical reports and research.

8.4 The Client shall maintain a backup of the Client Data and Hirehoot shall not be responsible or liable for the deletion, correction, alteration, destruction, damage, loss, disclosure or failure to store any Client Data.

8.5 The Client agrees to provide regular feedback to Hirehoot in relation to its use of the Services. By submitting feedback, the Client acknowledges that Hirehoot may use and allow others to use this feedback in the Services or otherwise without any restriction and without payment of any kind to the Client.

8.6 You warrant that all content posted on Hirehoot does not infringe upon any third-party intellectual property rights. You agree to indemnify Hirehoot against any claims arising from such infringement.

9.1 By using the Service, the Client will have access to candidate’s personal data. The Client acknowledges and agrees that, for the purposes of Data Protection Laws, it shall be an independent controller of such data and shall be solely responsible for compliance with its obligations as a controller under Data Protection Laws.

9.2 For the purposes of this clause, the terms "controller", "processor", "personal data" and "process" shall have the same meaning as set out in the EU GDPR & UK GDPR.

10.1 Each party may be given access to Confidential Information from the other party in order to perform its obligations under the Agreement. A party's Confidential Information shall not be deemed to include information that:

10.2 Each party shall hold the other party's Confidential Information in confidence and, unless required by law, shall not make the other party's Confidential Information available for use for any purpose other than as needed to perform the terms of the Agreement.

10.3 Each party shall take all reasonable steps to ensure that the other party's Confidential Information to which it has access is not disclosed or distributed by its employees or agents in violation of the terms of the Agreement.

10.4 Each party shall take a backup of its own Confidential Information and shall not be responsible to the other party for any loss, destruction, alteration, or disclosure of Confidential Information.

11.1 The Client will pay the Fees for the Service by completing Hirehoot's online checkout process or via invoice. All Fees are non-cancellable and non-refundable.

11.2 All amounts and Fees stated or referred to in the Agreement or on the Hirehoot website are payable:

11.3 For clients that have agreed to a Legacy Pricing Model, the Legacy Pricing Model shall continue in effect for the Term unless otherwise agreed in writing by the parties.

11.4 From the first anniversary of the Commencement Date and for each Contract Year thereafter, Hirehoot may increase the Fees or Rate Card fees by the greater of three percent (3%) or the Consumer Price Index, where "Consumer Price Index" means the average rate of the consumer price index for the twelve (12) months preceding each anniversary of the Commencement Date published by the UK Office for National Statistics.

12.1 The Client may pause its subscription or terminate this Agreement directly in its Hirehoot account settings. After initiating a termination request, the Client will continue to have full access to the Service until the end of the current billing period when this Agreement shall terminate. After such termination, the Client will be unable to initiate contact with new candidates but will be able to continue messaging any candidates with whom they have already started conversations (and the terms of this Agreement shall continue to apply to such usage).

12.2 The Client may reactivate its subscription at any time after cancellation. Any issues relating to cancellations can be raised with [email protected]

12.3 Without prejudice to any other rights and remedies available to Hirehoot, Hirehoot may terminate the Agreement by notice with immediate effect, or such notice as Hirehoot may in its sole discretion elect to give, if the Client:

12.4 Without prejudice to any other rights and remedies available to Hirehoot, Hirehoot may immediately suspend any User Account, and the Client's or any Authorised User's right to access and use the Service without giving prior notice to the Client, if:

12.5 Without prejudice to any other rights and remedies available to it, either party may terminate the Agreement at any time with immediate effect on giving notice in writing to the other party, if that other party:

12.6 On termination of the Agreement for any reason:

12.7 Termination of the Agreement for whatever reason shall not affect any rights or remedies of the parties that have accrued up to the date of termination.

12.8 Any provision of the Agreement that expressly or by implication is intended to come into force or continue in force on or after expiry or termination of the Agreement shall survive and continue in full force and effect.

13.1 Hirehoot undertakes to make the Service available in accordance with clause 5.1 and with due skill and care. The Client's sole and exclusive remedy, and Hirehoot's sole liability, with respect to any failure by Hirehoot to provide the Service in accordance with clause 5.1 is for Hirehoot to use commercially reasonable efforts to repair the affected part of the Service so that it is available in accordance with clause 5.1.

13.2 Other than as set out in clause 13.1, the Service is provided on an "as is" and "as available" basis and Hirehoot gives no representations, warranties, conditions or other terms of any kind in respect of the Service, whether express or implied, including (but not limited to) warranties of satisfactory quality, merchantability, fitness for a particular purpose or non-infringement, or warranties as to any minimum number of hires or yield.

13.3 Except as expressly provided for in the Agreement:

13.4 AI-Powered Matching: Hirehoot's AI-powered matching is provided on an "as-is" basis. While we strive for accuracy, you acknowledge that the ultimate hiring decision remains your responsibility.

14.1 Subject to clause 14.2, neither party will be liable to the other party, whether in contract, tort (including negligence) or restitution, or for breach of statutory duty or misrepresentation, or otherwise, for any loss arising under or in connection with the Agreement in conditions that fall into any of the following categories: loss (whether direct or indirect) of profit, goodwill, business, business opportunity, revenue, turnover or reputation; loss (whether direct or indirect) of anticipated saving or wasted expenditure; loss of or damage to data; or any special, indirect or consequential damage or loss, costs or expenses.

14.2 Nothing in the Agreement excludes or limits either party's liability for death or personal injury caused by that party's negligence, or for fraud or fraudulent misrepresentation.

14.3 Hirehoot's total aggregate liability, in contract, tort (including negligence) or restitution, or for breach of statutory duty or misrepresentation, or otherwise, for any and all claims arising under or in connection with the Agreement shall in all circumstances be limited to the Fees paid and payable by the Client in the Term.

15.1 The Client recognises that Hirehoot is always innovating and finding ways to improve the Service with new features and services. The Client therefore agrees that the Service may change from time to time and no warranty, representation or other commitment is given in relation to the continuity of any functionality of the Service.

16.1 You agree to use the platform only for its intended purpose of recruitment. Any misuse, including but not limited to harassment, spam, or commercial solicitation, may result in account termination.

17.1 You agree not to engage in any fraudulent activities on the platform. Hirehoot reserves the right to investigate and take appropriate action against any suspected fraud.

18.1 Hirehoot may offer integrations with third-party services. You acknowledge that use of these integrations is at your own risk and subject to the third-party's terms of service.

19.1 If your profile is not verified and you believe this was in error, please contact our Verification Team at [email protected]. We will review your profile again and provide specific feedback.

20.1 Variation. No variation of this Agreement shall be effective unless it is in writing and signed by the Parties (or their authorised representatives).

20.2 Written communications. Applicable laws may require that some of the information or communications that Hirehoot sends to the Client should be in writing. When using the Service, the Client accepts that communication with Hirehoot will mainly be electronic. Hirehoot will contact the Client by e-mail. For contractual purposes, the Client agrees to this electronic means of communication and the Client acknowledges that all contracts, notices, information and other communications that Hirehoot provides to the Client electronically comply with any legal requirement that such communications be in writing.

20.3 All notices given by the Client to Hirehoot must be submitted to [email protected]. Hirehoot may give notice to the Client at the e-mail or postal address the Client provides to Hirehoot. Notice will be deemed received and properly served immediately 24 hours after an e-mail is sent or three (3) days after the date of posting of any letter. In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly addressed, stamped and placed in the post and, in the case of an e-mail that such e-mail was sent to the specified e-mail address of the addressee. Hirehoot may also post operational notices on the Service.

20.4 Events outside a party's control. Neither party shall be liable to the other party for any delay or non-performance of any of its obligations under the Agreement arising from any cause beyond its control including, without limitation, any of the following: telecommunications failure, Internet failure, act of God, act of a third party unless an approved sub-contractor of Hirehoot, governmental act, war, fire, flood, explosion, or civil commotion. Notwithstanding the foregoing, nothing in this clause shall excuse the Client from any payment obligation under the Agreement.

20.5 Other than as expressly stated in the Agreement, a person who is not a party to the Agreement may not enforce any of its terms under the Contracts (Rights of Third Parties) Act 1999.

20.6 Waiver. No forbearance or delay by either party in enforcing its rights shall prejudice or restrict the rights of that party, and no waiver of any such rights or any breach of any contractual terms shall be deemed to be a waiver of any other right or of any later breach.

20.7 Severability. If any provision of the Agreement is judged to be illegal or unenforceable, the continuation in full force and effect of the remainder of the provisions of the Agreement shall not be prejudiced.

20.8 Entire agreement. This Agreement constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter. Each party acknowledges and agrees that in entering into this Agreement it does not rely on, and shall have no remedy in respect of, any statement, misrepresentation, warranty or undertaking (whether negligently or innocently made) other than as expressly set out in this Agreement.

20.9 Law and jurisdiction. This Agreement shall be governed by, and construed in accordance with, English law, and each party hereby submits to the exclusive jurisdiction of the courts of England.

By using the Hirehoot Service, you acknowledge that you have read, understood, and agreed to be bound by these terms of service in their entirety.